Changing my opinions
Ten years ago I changed from a PC to a Mac. My mantra was “I have a Mac and I ain’t going back”. Then I got a client who wanted me to write an ebook for him. He insisted that I start by writing it in Microsoft Word and then change it to a PDF file.
So, I set aside my anti-Microsoft prejudice & bought Microsoft Office 365. That is a one-year license to use the Microsoft suite on my Mac.
It took a while to figure out Microsoft Word. But now I think it is more powerful than Pages for Mac.
Microsoft Word Features
Below are some of the things I had to figure out about Microsoft Word.
Bookmark & Link
Create bookmark first. Must have a letter & a number. Cannot have spaces but can have an underscore. This is what to do:
- Select text
- Click Insert
- Click Links icon & then Bookmark
- Name it & click Add.
Click here to see how to create a link to that bookmark.
- Insert cursor on line that should have first bullet point
- Click on the Home link.
- See top icon to right of eraser
- Clicking that will add first bullet point
- Each time you push Return button, bullet point for next line will be added
Copy & paste
When copying from another source such as a web page, you may copy the formatting codes. Then, when you paste it, the new text may have a different font face & size from the rest of the text.
To overcome this problem:
- First paste into a text editing document (e.g., TextEdit)
- Copy this text into clipboard
- Then paste it into the document in front of a period at the end of a sentence
- That way you will retain all of the font characteristics of your main document.
Footer, to remove
Insert > footer > remove footer
Header, to remove
Insert > header > remove header
To change or create the heading:
- Go to Home page
- Select text you want to have as the heading
- Click on appropriate heading icon
- To see more choices, click the forward or the backward arrow.
Hyperlink to bookmark
- Right-click on text or picture
- Click on Hyperlink
- Click blue This Document tab
- In front of Bookmarks click dropdown arrow
- Click appropriate bookmark
- Click OK.
Embedding video into Word
Intuition would tell people to change a video to an MP4 file before embedding it into a Word document. However, In Word and Excel, sounds are linked, not embedded. Sounds can’t be embedded into Word or Excel.
So, a good way to show a video in a Word document is to insert a picture from the video. Then, hyperlink from the picture to a YouTube video. Have some text about it explaining what you are doing.
Move an inserted picture to the right of the text
To have a picture on the right-hand side of text:
- Click Insert tab
- Click Insert Picture
- Right-click on picture
- Choose Wrap> Square
- Drag picture to the right until you like its location
Internal links stopped working
My internal links suddenly started taking me to a grey page instead of the correct bookmark. An online search told me that Word was now using absolute links rather than relative links.
An absolute hyperlink contains the entire name of the target that Word needs in order link. For instance, if you have to link to C:\My Documents\April\Sales.doc, C:\My Documents\April\Sales.doc would be your absolute link. April\Sales.doc could be your relative link.
It can be useful to make sure you use relative links when moving a document to another computer. The links are ‘relative’, meaning relative to where the Word file is, not ‘absolute’, meaning where the original file was in the first computer.
I went online & read, “Unfortunately, there is no RELIABLE way to use relative addressing within Word documents on Word for Mac.”
I decided to try the old standard fix and turn the computer off. Then log in again. The internal hyperlinks work again.
Many more Microsoft Word features
Whenever it is not intuitively obvious how to do something new in Microsoft Word, just go to Google.com and ask “How to ___ Microsoft Document”.